Administrator

Summary

Bolton School Nursery is seeking to appoint a highly organised, friendly and professional Administrator to join our busy Nursery team for 30 hours per week, Monday to Friday, 12 noon until 6.00pm.

Detail

Bolton School Nursery is seeking to appoint a highly organised, friendly and professional Administrator to join our busy Nursery team for 30 hours per week, Monday to Friday, 12 noon until 6.00pm.

As the first point of contact for many parents and visitors, you will play a vital role in supporting the smooth day-to-day operation of the Nursery. Working closely with the Nursery Management Team, you will provide an efficient administrative service whilst delivering excellent customer care to parents, colleagues and external agencies.

This varied and rewarding role requires someone with excellent organisational and communication skills, a high level of accuracy and the ability to manage a diverse workload in a busy environment.

Key Responsibilities

The successful candidate will:

• Provide comprehensive administrative support to the Nursery Management Team.

• Act as the first point of contact for parents, visitors and telephone enquiries, providing a welcoming and professional service.

• Process Nursery applications, maintain waiting lists and prepare application packs for prospective parents.

• Maintain accurate child and staff records using the Nursery's management systems.

• Produce reports and analyse information from Nursery databases.

• Administer Early Years Grant funding, ensuring deadlines are met and accurate records are maintained.

• Coordinate meetings, Nursery viewings, maintenance requests and room bookings.

• Organise Nursery events and children's activities, including swimming lessons and photography sessions.

• Process payments through ParentPay and liaise with the Finance Department regarding nursery fees and session changes.

• Support the preparation of Parent Forum meetings and maintain informative displays for parents.

• Attend staff meetings, training sessions and occasional open events as required.

About You

We are looking for someone who:

• Has previous administrative experience in a busy office environment.

• Demonstrates excellent customer service and communication skills.

• Is highly organised with exceptional attention to detail.

• Has strong IT skills and is confident using databases and Microsoft Office applications.

• Can prioritise competing demands whilst maintaining accuracy.

• Works effectively both independently and as part of a team.

• Builds positive relationships with parents, colleagues and external organisations.

• Maintains confidentiality and handles sensitive information with discretion.

Experience within an education or childcare setting would be advantageous but is not essential.

Why Join Bolton School?

Bolton School Nursery is part of one of the country's leading independent schools. We offer a welcoming and supportive working environment where staff are valued and encouraged to develop professionally.

If you are an organised administrator with a passion for providing excellent customer service, we would be delighted to hear from you.

With some 2,500 pupils, Bolton School is a large, thriving, academically selective day school. It is situated a mile or so from the town centre in a stunning 32 acre campus and is within easy reach of some of the nation’s finest cities and countryside.

In Autumn 2021, significant changes were made to the leadership structure of the School Foundation, investing the newly created position of Head of Foundation with overall responsibility. Within the new structure, there are three sections: Girls’ Division, Boys’ Division and Primary Division. A Head of each Division and the Head of Foundation, together with the Clerk and Treasurer and Director of Operational Services, are the Foundation’s Senior Officers; they are directly accountable to the Governors.

Two adjoining and similar buildings, now attached by a state-of-the art Sixth Form Centre, house the Boys’ and Girls’ Senior Schools, each of which provides a traditional academic education from the age of 11 years. The Primary Division includes separate Junior Schools for boys and girls from the age of 7 and a co-educational Infant School and Nursery.

For further details and to apply online for the position, please visit the School website.

Closing date for applications: Monday 10 August 2026 at 12.00 noon

Interviews will be held on Friday 14 August 2026

We aspire to have a diverse and inclusive workplace to reflect the diversity of our pupils and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and to join Bolton School. As an equal opportunities employer, we welcome applicants from all sections of the community and are committed to the equal treatment of all current and prospective employees. We do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

Bolton School is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to undertake an Enhanced Criminal Records Check for Regulated Activity.

Documents

• Administrator Job Details PDF Document
• Bolton School Information Pack PDF Document