Receptionist/Administrator

Summary

We are currently seeking to fill the position of Receptionist/Administrator.

Detail

The Receptionist/Administrator is a full-time permanent role (Monday - Friday), working 37.5 hours per week, 9.00am – 5.30pm with an hour unpaid lunch break.

At St Margaret’s staff benefit from a warm, welcoming and supportive community and a calm and purposeful learning environment where children and young people are ambitious and keen to progress.

The successful candidate will be automatically enrolled into the school’s support staff pension scheme, but will have the right to opt out. Staff with dependents attending the school will be eligible for a 30% remission on school fees (or pro-rata for part time staff). St Margaret’s has an Employee Assistance programme which offers free and confidential advice on both work and personal issues.

How to apply

A covering letter should be addressed to the Head of Finance and Operations, Mrs Innes, and submitted along with a full CV, explaining any gaps in employment.

Closing date: Monday 20th July 2026

Start date: Monday 17th August 2026 or to be mutually agreed.

The Role:

The role of Receptionist/Administrator includes but is not limited to:

Reception duties:

• Welcoming visitors to school.
• Answering the telephone and door entry system.
• First point of contact for responding to questions from pupils and staff.

Office duties: 

• Administering girls’ first aid and medication in the absence of the school nurse.
• Hospitality and catering, including replenishing refreshment materials such as tea coffees, biscuits for in school events.
• Receiving and distributing mail.

Administration duties: 

• Maintaining school calendars and bulletins in conjunction with the PA to the Head.
• Reviewing and reallocating centralised emails.
• Completing morning and afternoon registers one day per week.
• Sending out SchoolPosts.
• Maintaining school lunch records, issuing tickets and ordering packed lunches.
• Creating and maintaining pupils’ files, including filing of correspondence.
• School bus and transport administration, including booking of buses for school trips and events.
• Maintaining bus, after school care, holiday club and homework club registers.
• Proof reading Pupil Reports, making necessary amendments online and mailing reports to parents.
• Supporting the PA to the Head in undertaking a variety of administrative duties relating to PA and Admissions.

We are seeking to appoint a Receptionist/Administrator to join our dynamic school office. This post would suit someone who enjoys variety and working in a fast-paced environment. In particular they will enjoy welcoming and interacting with parents, pupils, visitors and colleagues as well as undertaking school administration. The successful applicant will have a positive disposition, be a team player who is adaptable, hands-on and flexible, can pay close attention to detail and can quickly pivot between tasks.